We are pleased to announce the following two key Executive Officer positions for the Department of Jamati Institutions, based in Salamieh, Syria.
National Council for Syria - Executive Officer
Reporting to the President or his / her delegate(s) of the National Council for Syria, this role is responsible for directing the Council’s administrative and programmatic staff and driving the implementation of its programs and activities, to achieve its strategic goals.
Please see the TORs bellow for more detailed information. Interested candidates must submit their CV and covering letter to The President of National Council Syria at [email protected] by October 31st, 2020.
ITREB Syria - Executive Officer
Reporting to the Chairman or his / her delegate(s) of ITREB Syria, this role will be responsible for the operational management and implementation of the strategic vision and direction of ITREB Syria.
Please see the TORs bellow for more detailed information. Interested candidates must submit their CV and covering letter to The Chairman for ITREB Syria at [email protected] by October 31st, 2020.
TERMS OF REFERENCE: EXECUTIVE OFFICER (EO) – ITREB FOR SYRIA
SUMMARY PROFILE
The Executive Officer (EO) of the Shia Imami Ismaili Tariqah and Religious Education Board for Syria (Board or ITREB Syria hereafter) is a staff executive with the Board whose purpose is to achieve strategic long term and short terms goals of the organization, in order to fulfil its Constitutional mandate and assisting the Board in achieving the strategic long-term goals of the Institution, in keeping with the Constitutional mandate of the ITREB.
Working closely with and reporting to the Chairman or his / her delegate(s), the EO is responsible for the operational management and implementation of the strategic vision and direction of ITREB Syria. The role takes the lead in planning and directing all policies, objectives, and initiatives of ITREB Syria.
The EO provides direction to all ITREB’s academic, administrative and programme staff and is responsible for their performance and professional development. As a leader, the EO inspires and motivates staff in order that they are self-driven, high performing individuals. He / she oversees the interface between the volunteers and staff, and manages its operations, secretariat and staff at the jurisdiction level.
The EO serves as a repository of the institutional memory and is a key point of reference for the continuity of the functions, operations and services of ITREB Syria through various Board transitions to any new term of office.
The Executive Officer shall report to the Chairman or his / her delegate(s) of ITREB Syria and will be based in Salamieh, Syria.
KEY DUTIES AND RESPONSIBILITIES
To fulfill this role, the EO shall undertake the following tasks, responsibilities and deliverables:
ITREB Secretariat:
- Work with the Board to ensure efficient and effective performance of the administrative, fiscal, and programmatic deliverables of the Institution.
- Participate in / contribute to the development of strategic plans. Translate the strategic goals into operational plans, programme activities, financial budgets and other performance metrics. Oversee the preparation of the annual objectives, strategies and budgets.
- Analyse and prepare quarterly, mid-year and annual reports on the progress and results of programme and administrative activities and submit them to the Board. Ensure the accuracy of reports on access, expenditure of financial resources and programme / operational reporting and procurement. Ensure that administrative, financial and reporting procedures such as Monthly Requisitions, maintaining Bank Accounts, Programatic procedures, including any others related matters are adhered to.
- Ensure all correspondence (from DJI, IIS, ITREBs, Council, etc.) is reviewed and draft responses put for consideration by the Chairman and/or Honorary Secretary.
- Participate in Board meetings. Ensure timely preparation and circulation of meeting agendas and minutes, and follow-up of matters arising.
- Administer and manage the activities of the ITREB’s secretariat.
- Serve as the Institutional memory and the point of reference for the continuity of the functions, operations, and services of the ITREB. Coordinate the transition and handover process from one leadership team to the next, during the appointment cycles.
Human Resource Management:
- Ensure that the ITREB’s organizational infrastructure and deployment of its human resources are aligned with Board’s approved operating plans.
- To work in close collaboration with the STEP Teacher to ensure that the mandate of the STEP programme is appropriately imparted and the Access hours are offered to the eligible Secondary Student population.
- Acting as a leading professional role model, continually improve his/her own skills, attitudes and knowledge, and facilitate learning in others, in line with the Institutional vision.
- Encourage and support the spirit of volunteerism within the Jamat, in keeping with our traditions and the guidance of Mawlana Hazar Imam.
Programme Oversight and Management:
- Analyse the needs and make recommendations to improve implementation of the programmes and activities related to the religious education of the Jamat.
- To ensure that the overall and specific targets for access to quality religious education for the various segments of the Jamat are achieved and improved upon. This includes timely reporting on a quarterly basis to DJI on RE.
- Responsible for maintaining credible and updated Management Information System in respect of all the functions of ITREB and provide analytical reports, enabling better awareness as well as newer initiatives taken by the Board.
- Manage the ITREB’s educational system to ensure its efficiency and effectiveness. The Library operations and the ITREB Stall to be managed in an efficient and effective manner.
Institutional Collaboration:
- Work closely and collaboratively with counterparts at the National Council, GRB, National CAB to ensure synergy in programmatic and administrative activities and support the implementation of cross- institutional initiatives (such as capacity-building).
- Provide support to the Board by building strong relationships with the DJI, Institute of Ismaili Studies, AKDN agencies in-country, and with other ITREBs in the region and internationally.
Others:
- Any assignment in addition to above as requested by the Office Bearers, and will maintain close liaison with all the National Board members.
REQUIREMENTS
Profile: Qualifications, Experience, Skills and Attributes
The candidate must have a minimum of 3 years’ of experience in a management position preferably in an education or non-profit context. The EO acts in a leadership capacity to the professional and voluntary staff and is a representative of ITREB Syria. The candidate must have the necessary skills to take on this role and have the ability to lead teams and develop ITREB Syria staff; and, from time to time, to represent the ITREB in various national and international fora. The role requires strengths in strategic thinking as well as operational management.
Academic Credentials:
- A Master’s degree in management, business administration, education administration or related field is a minimum requirement.
Language Proficiency:
- Must have excellent verbal and written communication skills in English (will be requested to submit writing samples).
Disposition:
- Candidate should be personally committed to the substance of the Imamat Institutions’ mission, value and ethics.
- Candidate should possess an understanding and appreciation Jamati institutional processes, including the understanding of working within the voluntary leadership; must have a strong passion to make substantial contribution to the progress of the Jamat and its institutions.
- Candidate should have the ability to deal with confidential matters discreetly and should approach executive responsibilities within the highest degree of personal and professional integrity, empathy and sensitivity.
Skills and Attributes:
Essential:
- Familiarity with and empathy for the Jamat, including cultural diversity within the Jamat.
- Deep sense of responsibility, sound judgement and discretion.
- Good inter-personal skills in dealing with senior leaders, volunteers and staff in the system.
- Demonstrated ability to build strong, supportive, and collaborative working relationships with internal team members, and leaders.
- Proven ability to lead and motivate professional and volunteer team members from diverse backgrounds.
- Demonstrated experience in successfully managing projects and capacity to be effective through collaboration and teamwork.
- Well-organized, goal-oriented, data-driven, self-motivated, able to multi-task, pays attention to detail, a “can do” attitude and a problem-solving mind-set.
- A track record of delivering projects and results within deadlines. Sensitivity to budgetary prudence and an entrepreneurial approach in optimising the use of resources.
- Good analytical and financial skills. Comfort in working with financial information, budgets, non-financial metrics and their interpretation.
- Experience in setting, attainin, and/or measuring performance indicators and outcomes.
- Excellent written and verbal communication and presentation skills. An ability to articulate papers / reports that are concise and coherent.
- Comfort with public speaking in front of small groups and wider audiences.
- Proficiency in Word, PowerPoint, Excel and database management.
- Arabic is required or a willingness to learn the language.
Desirable:
- Jamati institutional and volunteer experience.
- Awareness of the provisions of the Constitution of Shia Imami Muslims and prior exposure to the Jamati religious education system.
- A background in education, Islamic Studies, humanities, HR Management / organizational development and / or an accounting designation.
Travel and Schedule:
Candidate may be required to travel and will have flexible work weeks, including working evenings and weekends.
For further details, interested applicants are requested to submit a cover letter and CV for consideration prior to the deadline of October 31st, 2020 to this email: [email protected]
TERMS OF REFERECE: EXECUTIVE OFFICER (EO) - NATIONAL COUNCIL FOR SYRIA
The Executive Officer (EO) is the senior-most member of the Council’s staff. Under the supervision of the Council, he/she plays a leadership role in assisting the Council to fulfill its mandate.
He/she is responsible for directing the Council’s administrative and programmatic staff, and driving the implementation of its programs and activities to achieve its strategic goals and with the goal of making the Council and organization that applies best practices in all aspects of its work. The EO will enable / support / realize the achievement of the NC’s ambitious objectives. He/she oversees the interface between the volunteers and staff and manages the secretariat and staff and its operations and any related legal entity’s administrative/financial functions.
The Executive Officer shall report to the President or his / her delegate(s) of the National Council (NC) and will be based in Salamieh, Syria.
The EO will take the responsibility for developing, maintaining and managing an efficient and effective secretariat to support the following functions and responsibilities.
GENERAL RESPONSIBILITIES
- Administration & Support: Responsible and accountable to the National Council, through the President or his / her delegate(s) , for the short- and long-term planning, organization, management, implementation, control, and administration of the Council’s operations in keeping with direction from the Department of Jamati Institutions (DJI). Accountable to the President or his/her delegate(s) for all operations and programs of the Council and its Boards / Local Councils: as an example, plan and coordinate institutional meetings, proposing agendas reflecting issues, opportunities, and priorities.
- Performance Monitoring: Monitor the outcomes achieved from all activities governed by the National Council to ensure progress towards targets: as an example, ensure that programs and activities of the Council and its Boards / Local Councils are at all times directed to the achievement of approved objectives. Contribute to the refinement of monitoring tools and mechanisms. Apprise the National Council of budget, schedule, and outcome variances in program execution. Provide to the President or his/her delegate(s) corrective actions to align programs and activities with stated objectives and strategies.
- Human Resource Management: Responsible for management of professional and administrative personnel of the National Council, in accordance with authorized policies and procedures: as an example, ensure that individual roles and responsibilities of Secretariat staff are clear and understood, and that accountability mechanisms are in place.
- Information Resource Management: Collaborate with the Council and its Boards / Local Councils on the short- and long-term management and information reporting needs in the areas of social governance and institutional strengthening: as an example, contribute to the design and use of management databases and reports, including rigorous data analysis.
- Reporting: Prepare all reports, including mid-year reports, year-end reports, OSBs and any and all other reporting requirements in consultation with the Council and its Boards / Local Councils: as an example, prepare such technical papers, proposals, and reports as the Council may direct from time to time.
- Finance: Oversee the annual budget process by working closely with the FO who is accountable for the National Council’s finance function. Manage financial resources within budgetary guidelines and in accordance with current laws and regulations: as an example, maintain financial control and discipline over the Council’s finances, including all expenditures and funding for programmatic, operating and capital investments.
- Institutional Collaboration: Facilitate communication and collaboration with and among Jamati and AKDN institutions to address the needs of the collective institutions and the goals of the Council: as an example, establish liaison and good rapport with ITREB, CAB, and GRB, and ensure that all their requirements are duly complied with by the Council and its sub-institutions.
- Community and Public Relations: Contribute on strategic policy issues, Jamati needs, Jamati perceptions, while exercising such executive functions and authorities as may be delegated by the Council Executive from time to time: as an example, ensure that the National Council and its affiliated institutions’ mission and services are consistently presented in strong, positive image to relevant stakeholders.
REQUIREMENTS
Profile: Qualifications, Experience, Skills and Attributes
Candidate should have developed professionally through progressively responsible management experience of at least 5 years in a complex organization in a medium / large size organization preferably in a corporate and/or non-profit environment.
Academic Credentials:
Bachelor’s degree from an internationally recognized university, preferably in management, business administration or related field is a minimum requirement.
Language Proficiency:
Must have excellent verbal and written communication skills in English (will be requested to submit writing samples).
Disposition:
- Candidate should be personally committed to the substance of the Imamat Institutions’ mission.
- Candidate should possess an understanding and appreciation of Jamati institutional processes, including the understanding of working within the voluntary leadership; must have a strong passion to make substantial contribution to the progress of the Jamat and its institutions.
- Candidate should have the ability to deal with confidential matters discreetly and should approach executive responsibilities with the highest degree of personal and professional integrity, empathy, and sensitivity.
Skills and Attributes:
Essential:
- Familiarity with and empathy for the Jamat, including cultural diversity within the Jamat.
- Deep sense of responsibility, sound judgement and discretion.
- Goal-oriented, data-driven, with a positive ‘can-do’ attitude and strong problem-solving skills.
- Demonstrated ability to build strong, supportive, and collaborative working relationships with internal team members, the leaders and members of stakeholder organizations.
- Proven ability to lead and motivate professional and volunteer team members from diverse backgrounds.
- Experience in writing actionable reports within deadlines that build on input from multiple stakeholders, crafting proposals and related presentations, and developing other documentation.
- Experience in setting, attaining, and/or measuring performance indicators and outcomes.
- Experience in working with databases and manipulating data.
- Good analytic and financial skills.
- Experience in preparing budgets, coordinating the preparation of annual audits.
- Comfort with public speaking in front of small groups and wider audiences.
- Proficiency in Word, PowerPoint, Excel and database management.
- Provide support and guidance to the Board Chairs and Portfolio Heads as and when required, so that the work of the institutions is seamless and effective.
- Arabic is required or a willingness to learn the language.
Desirable:
- Jamati institutional and volunteer experience.
- Professional qualification in project management, data analysis, finance or accounting.
- Master’s degree.
Travel and Schedule
Candidate may be required to travel and will have flexible work weeks, including working evenings and weekends.
Interested candidates are invited to forward a copy of their résumé along with a cover letter prior to the deadline of October 31st, 2020 to the attention of: [email protected]
